AI in the DOS Role

The one to try first

Paste this, fill the brackets, and you will immediately see the difference between a vague ask and a specific one.

You are an experienced Director of Sales at a high-performing real estate team. You coach [NUMBER] agents, you carry your own production, and you are responsible for recruiting.

Here is my situation this week: [DESCRIBE IT IN 3 OR 4 SENTENCES].

Ask me five sharp questions that would help you understand what is actually going on before you give me any advice. Do not give advice yet. Just ask.

Copy-paste prompts

Use first names only. Keep client and financial detail out. See Guardrails.

You are coaching me, a Director of Sales, before a weekly one-on-one with one of my agents.

Agent: [FIRST NAME]. On the team [HOW LONG].
Last 30 days: [X] conversations, [X] appointments set, [X] appointments held, [X] under contract, [X] closed.
Prior 30 days: [X] conversations, [X] appointments set, [X] held, [X] closed.
What I am seeing: [YOUR READ IN ONE OR TWO SENTENCES].

Give me:
1. The single number that matters most for this agent right now, and why.
2. Three questions I should ask that make them come to the conclusion themselves instead of me telling them.
3. One commitment to land before the meeting ends, stated as a specific number by a specific day.

Keep it under 200 words. Be direct.

I am going to paste raw activity data for my team, exported from our CRM. Columns may be inconsistent.

Read it and give me back:
1. A ranked list of agents by momentum, who is trending up and who is trending down, with the number you based it on.
2. The three agents I should spend the most coaching time with this week, and the specific reason for each.
3. Any agent whose activity looks fine but whose conversion does not, since that is a skills problem and not an effort problem.

Do not invent numbers. If a column is unclear, ask me instead of guessing.

Here is the data:
[PASTE. Use first names or initials only.]

Role-play with me. You are one of my agents. You have missed your lead-gen commitment three weeks running and you tend to respond with excuses about being busy with clients.

I am the Director of Sales. I am going to hold you accountable without damaging the relationship.

Stay in character and push back on me realistically. After six exchanges, break character and tell me: where I got soft, where I got too hard, and the one line I should have used.

I will start.

Design a 20-minute training block I can run with my agents on [TOPIC, for example handling the price reduction conversation].

Structure it as: 3 minutes why this matters, 7 minutes the actual framework or script, 8 minutes partner role-play with a specific scenario, 2 minutes commitment.

Give me the words I say, the scenario I hand the pairs, and the one question I ask at the end to lock in the commitment. Written so I can run it from my phone.

Copy-paste prompts

Write a short, low-pressure outreach message to a real estate agent I want to recruit.

What I know about them: [PRODUCTION LEVEL, HOW LONG IN THE BUSINESS, WHAT I HAVE NOTICED ABOUT THEM].
How I know them: [SPHERE, OPEN HOUSE, COMPETING OFFER, MUTUAL CONTACT].
What our team actually offers them: [BE SPECIFIC. LEADS, COACHING, ADMIN SUPPORT, MODELS].

Rules: under 90 words. No recruiting cliches. Do not say "I would love to pick your brain." Lead with something specific and true about them. End with a low-commitment ask for a conversation, not a pitch.

Give me three versions with different angles.

I have a recruiting appointment with an agent. Help me prepare.

Their situation: [CURRENT BROKERAGE, PRODUCTION, WHAT I THINK IS FRUSTRATING THEM].
What I need to learn in this meeting: whether they are actually coachable and whether their goals need what we have.

Give me:
1. Eight questions that surface their real motivation, ordered from easy to harder.
2. The three objections I am most likely to hear from someone in their situation, and a straight answer for each.
3. Two signals that would tell me this is not a fit, so I do not waste both our time.

Write a four-touch follow-up sequence for a recruiting prospect who took one meeting with me and then went quiet.

Spread it over six weeks. Each touch under 70 words. Each one gives them something (an insight, a resource, a genuine congratulations) instead of asking "just checking in." The last one is a polite close-the-loop that makes it easy for them to say not right now.

Label each with the timing and the channel I should use.

Copy-paste prompts

Write a 130-word MLS listing description.

Property: [BEDS] bed, [BATHS] bath in [AREA].
Highlights: [FEATURES].
Tone: warm, confident, slightly upscale. Sell the experience of living there, not a spec sheet.
End with a call to schedule a showing.

Follow Fair Housing rules strictly: describe the property, never the type of person who should buy it. No references to family status, religion, schools as a demographic signal, or neighborhood "character."

Help me prepare a price adjustment conversation with a seller.

Situation: listed at [PRICE] for [DAYS] days. [NUMBER] showings, [NUMBER] offers. Feedback has been [SUMMARY]. Comparable homes are selling around [PRICE RANGE].

Give me:
1. How to open so they do not feel blamed or sold.
2. The data story in plain English, no jargon.
3. My specific recommendation and the reasoning.
4. Answers to the two objections I will get: "let's give it more time" and "the buyers just haven't seen it yet."

Conversational, like I am talking to them, not reading a script.

Write a short, low-pressure follow-up to a [BUYER or SELLER] who went quiet [HOW LONG] ago.

Last real conversation: [WHAT HAPPENED].
Under 80 words. No guilt, no "just following up." Give them a genuine reason to reply. Make it easy to say "not yet" without feeling awkward.

Give me one email version and one text version.

Copy-paste prompts

Here are my raw notes from a team meeting. Turn them into a recap I can send today.

Format:
- One sentence at the top: the single most important thing that came out of this.
- Decisions made, as a short list.
- Action items, each with an owner and a due date. If an owner or date is missing, flag it as TBD rather than inventing one.
- Anything unresolved that needs a follow-up conversation.

Keep it under 250 words. Plain language. No corporate filler.

Notes:
[PASTE]

You are a coach holding me accountable. I am a Director of Sales with three pillars competing for one calendar: my personal production, coaching my agents, and recruiting.

Here is what my week actually looked like: [DESCRIBE IT, INCLUDING WHAT GOT CANCELLED].

Tell me honestly:
1. Which pillar ran on leftover time this week.
2. Whether my time produced results or just activity, based on what I told you.
3. The one change to next week's calendar that would matter most.

Do not be encouraging for the sake of it. Be useful.

I am going to paste next week's calendar. Audit it against how a Director of Sales should be spending time.

The standard: mornings are protected for lead generation and personal production. Afternoons Monday through Wednesday are for batched agent one-on-ones. Thursday is protected for talent and recruiting. White space exists on purpose as a buffer.

Tell me:
1. Which of the three pillars has no protected time at all.
2. Where I have scattered one-on-ones that should be batched.
3. The three specific blocks I should move, and where to move them.

Calendar:
[PASTE]